Making a grant application

Group of young people discussing documents together

Application process

  1. Who can apply - confirm your eligibility to apply.
  2. Read the guidelines and understand the Grant's purposes, what will/won't be funded, closing date and how to apply.
  3. Grant category - identify the grant category you plan to apply for. If unsure, speak to the Grants Officer.
  4. Speak with a listed Grants Council Contact Officer.
  5. Still need more information? Discuss your application with our Community Grants Officer. Phone 03 9249 4036. Email:
  6. Use the SmartyGrants Form - visit the Grants category page and select the category you wish to apply for. Once you are ready, click the 'Submit an Application' button to begin and save your progress every 10-15 minutes.
  7. Remember to clearly state:
    • What your project is
    • What you want to do
    • Why the project is needed
    • How you will deliver
    • How you will measure success
  8. Submit on time - late applications will not be accepted.

Who can apply

We encourage project and activities that support the whole Brimbank community.

To be eligible for the Brimbank Community Grants Program, applicants must:

  • be a not-for-profit organisation, or an incorporated community group, or apply through an auspice arrangement1
  • have Public Liability Insurance cover for the duration of the project
  • have an Australian Business Number
  • be based in Brimbank, or demonstrate that the proposed project will substantially benefit Brimbank residents
  • have a new project or a new stage of a project, unless applying for a Festival and Event Grant
  • have satisfactorily acquitted previous grants funded under the Brimbank Council’s Community Grants Program
  • be able to comply with State Government public health requirements.

SmartyGrants Applicant Help Guide: Read before submitting your application

All applications need to be submitted online via SmartyGrants.

This SmartyGrants guide provides details on the SmartyGrant system and the essential steps you need to take to complete and submit a grant application.

View the SmartyGrants Help Guide.

Call a Council Contact Officer

All Annual Grant applicants must contact Council Staff before submitting an application.

Quick Response Grant applicants are recommended to contact Council Staff before submitting an application.

The staff on the Council Contact Officer List will be able to advise you on what to include in your application and assist with identifying potential partners.

Specialist Contact Officers are available to help with grant applications in a range of areas including arts and culture, environment, festivals and events, health and wellbeing, sport and recreation, seniors development, youth services and more.

Getting started

Watch these videos for guidance and tips on what you need to consider when applying for a Community Grant.

Webinar resources


Fill our additional forms required to be submitted with your application

  • A form to complete for your auspice, where relevant, financial/account details is called a Supplier Financial Details Form (WORD 79kb). You must complete this form and attach it with your grant application. 
  • If you apply under an auspice (refer to Guidelines for details) you must complete an Auspice Organisation Authorisation Form (DOCX 280KB)  at the time of grant application.
  • Supporting documentation such as letters of support for your project.
Last updated: 24 June 2024 - 5:02pm